Procurement and purchasing

Negoceya

Corporate procurement — from purchase request to award, in a single workflow.

Negoceya organises purchasing: requests in one place, supplier proposals in a comparable format and approvals through the agreed workflow, with no email or spreadsheets. Approvers can see what is waiting for them.

  • Purchasing departments in medium-sized and large companies

  • Buying groups that negotiate on behalf of several members

  • Organisations with approval workflows and compliance requirements

WebTeam product · built and run by us

What usually goes wrong.

Requests by email, with no trail

When the purchase request lives in an email thread, nobody knows its status, who has replied or which version of the proposal is the final one. The history disappears with the mailbox.

Approvals that stall the process

Every approval waiting for a signature or for someone to forward it delays the purchase. A workflow defined in the system, with notifications, means the process no longer depends on who happens to be looking at their email.

Manual comparison and fragile compliance

Proposals compared in spreadsheets leave no record of how the decision was made. With the proposals in the same system, comparison is direct and every decision is recorded and auditable.

What it does, in practice.

Centralised purchase requests

Every part of the company submits requests through a single form, with the information needed to proceed without back-and-forth.

Proposal collection

Invite suppliers to respond to the same specification, with set deadlines and everything recorded on the platform.

Side-by-side comparison

Proposals lined up against the same criteria — price, lead times, terms — so you decide on comparable data.

Recorded negotiation

Negotiation rounds with each supplier are documented, with a version history and the agreed terms.

Approval workflows

Approval routes by value, category or department, with notifications to whoever has to decide.

History and reports

A record of processes, suppliers and awards — who bought what, from whom and on what terms.

Connects to what you already use.

Negoceya connects to your company's ERP and financial systems: the award becomes a purchase order without re-entering any data. Our API lets us build any other connections your organisation needs.

Negoceyaexample
Negoceya
ERP
Finance systems
Purchase orders
API

Whatever does not exist yet, we build on top.

Every organisation buys in its own way. We adapt the process to the way you work and connect purchasing to the ERP, accounting and Office 365 — including AI automation for handling invoices and documents, where it makes a real difference.

How the ongoing development team works

Before we talk.

Does it replace purchasing by email?
Yes — that is the starting point. Requests, proposals, negotiation and approvals all move onto the platform, with a record of who did what and when.
Do suppliers need to install anything?
No. They respond to invitations through the platform, in the browser, and submit their proposals in the requested format.
Does it adapt to our approval workflow?
Yes. Workflows are configured by value, category or department. And because we develop the product ourselves, we adjust whatever your workflow requires, with ongoing development through a block of hours.
Contact

Run a similar operation? Get in touch.

Thirty minutes with the people who will do the work is enough for us to see whether we can help.

[email protected]Email +351 214 005 219Phone